02 May

When it comes to onboarding a locum tenens provider to a medical team, it is critical to ensure a smooth transition. Being attentive to this and incorporating a professional can make all the difference in the continuity and quality of patient care. In this article, we offer you five key tips to ensure a successful integration and maintain the rhythm of work. 

What is a locum tenens provider?

A locum tenens provider is a health professional who works temporarily to cover the absences of other physicians. These professionals play a crucial role in ensuring continuity of care during periods of lack of regular medical staff due to leave, vacation, or substitution. They may work in a variety of healthcare settings, providing temporary services in hospitals, clinics, or other healthcare facilities.

Check out these tips for onboarding a locum tenens provider

Finding a healthcare professional to replace someone on your staff can be a difficult task. That's why we recommend you follow these steps to make the transition a success:      

1. Orientation is important

When onboarding a locum tenens provider to your team, it is critical to provide a thorough orientation to your institution's specific procedures and protocols. Be sure to familiarize the professional with the medical record system, patient admission processes, and any other relevant aspects of your clinical practice. 

A comprehensive orientation will facilitate the supplier's adaptation to their new work environment and promote a smooth transition.     

2. Appoint a person to answer their questions

To ensure a successful integration experience, you can designate an experienced member of your team to serve as the primary point of contact for the locum tenens provider. 

The idea is that this person can provide additional guidance, answer questions, and provide ongoing support during the replacement's time at the facility. 

Establishing open and effective communication from the beginning will contribute to a collaborative and healthy work environment.      

3. Made them part of the team

Including the locum tenens provider in medical team activities and meetings is essential to foster a sense of belonging and camaraderie. 

Even before the replacement begins, you can invite them to participate in training sessions, clinical case meetings, and staff social events. This integration will allow them to make connections with their colleagues, better understand the organizational culture, and contribute meaningfully to the team.     

4. Set up the logistics ahead of time

Before the arrival of the locum tenens provider, you must have all logistical arrangements in place. This includes: 

  • Providing a clear description of job responsibilities.
  • Establishing defined work schedules. 
  • Ensuring that they have access to the facilities and resources necessary to carry out their functions. 

By addressing these logistical aspects in advance, you can minimize disruptions and ensure a smooth transition for the provider and their team.     

5. Made them tour the facility

Before starting work, the provider must get to know the facilities properly. To do so, you can invite them to take a complete tour of the facilities. This will allow them to familiarize themselves with the physical work environment, learn the location of key areas, such as consultation rooms, laboratories, and emergency rooms, and meet the support staff, such as nurses and administrative personnel. 

A detailed tour will facilitate their orientation and help them feel comfortable and safe in their new environment. Knowing where they need to go or who they can count on in case of an emergency can be very useful.

Where can I hire a locum tenens provider?

Several agencies and platforms specialize in professional recruitment. At PsyPhyCare, we can help you find the right candidate to meet your specific needs.

Adding a locum tenens provider to your team is the ideal solution to cover medical staff's temporary absences. We are convinced that by following these tips, the transition will be successful, the incorporation will not cause problems, and, thus, the quality and continuity of patient care will be maintained.